Information for Group Leaders

You will find below a wealth of information that is available to assist you with the planning and organisation of your Group Visit to Egypt and Jordan. Amongst the many documents and files that are available for free download, you should find the answers to any questions that you might have.

If you have any particular questions or would like to discuss your proposed trip then please do not hesitate to contact our consultant for Educational and Group trips - The contact details can be found at the bottom of this page.


Download our FREE administration pack that contains Letters to Parents, Saving Cards, Registers, Booking Forms and a host of other useful documents.


Advertise your trip with one of our FREE downloadable posters. With these eye-catching posters you are sure to generate plenty of interest and they make the job of promoting the trip just that little bit easier.


Simply click on the chosen poster and save the pdf to your computer or print it off.


Before embarking upon your journey you will be provided with a list of telephone numbers for use in an emergency. These will include 24 hour 7 days a week Duty Officer telephone number in the UK; Emergency contact number in Egypt; Telephone numbers for Embassies, Hotels, Airlines, Hospitals, Police and Government Offices.


The senior members of our team combine expertise from three fields: Travel, Egyptology, Archaeology and Education. With our partners having over 20 years personal experience in travel and tourism to Egypt and Jordan, you can rest assured that you are truly in expert hands.


Our usual ratio of free places is one member of staff for every 10 students. It is occasionally possible for us to arrange other 'free place' ratios. If you would like to receive a quote for other ratios then please let us know in your initial enquiry.


All of our educational trips and visits comply with UK Government Guidelines. It is our policy to keep up to date with the latest documentation. Although it is our sincere wish that all members of a group tour enjoy themselves, their safety is always paramount.

Copies of the latest Government Documentation and Guidelines can be found below:

Health and Safety of Pupils on Educational Visits:

Standards for LEAs in Overseeing Educational Visits:

A Handbook for Group Leaders:

Group Safety at Water Margins:

ATOL School Trips:


Before you embark upon your trip, we will provide you with a comprehensive information pack containing a variety of documents, maps, advice, information and contact details. You can be confident of having a wealth of information at your fingertips and the solution to any situation that might arise.


We are happy to accommodate staff on inspection visits and these can be arranged after booking and receipt of the initial deposit.

If staff wish to make an inspection visit, we can offer two nights free accommodation in Cairo, in the same hotel we use for our educational visits and we will also include a free visit to a site of antiquity. This will enable staff to experience the quality of our guides and the logistics of organising such a visit.

Due to the nature and distances involved in the holidays that we offer, coupled with the fact that all of our visits are multi-centre, the cost of staff following the entire tour is prohibitive. This is also in line with our policy of keeping costs down to enable us to offer our visits at a fair price and provide the best value for money.

If you wish to make an inspection visit, please let us know in your initial enquiry.


It is a requirement that all Educational and Youth Group visits have taken out adequate Travel Insurance. We can arrange excellent Travel Insurance that can be tailored to your needs.

A sample of the Insurance Policy can be downloaded from here:


We are confident that we offer the Best Value-For-Money Educational Visits to Egypt. If however, you receive a quote from a Bonded Travel Company for a similar visit that is cheaper than ours we will be happy to try and beat that price.

Please give us the opportunity of quoting a better price and providing you with a visit to Egypt or Jordan that will surpass all your expectations.


We have available a full and comprehensive Risk Assessment prepared to the strictest LEA requirements. This document is made available Free of Charge, upon request, to all Educational and Youth Group leaders who are arranging a trip with us.

An abbreviated outline of the document is available for download here:


Coach & Minibus Transport
All the coaches used by us are in good mechanical and physical condition. To ensure this, we only use a small number of reputable companies in both Egypt and Jordan.

For shorter journeys around the towns and cities we use a smaller, minibus type, coach. This has the advantage of being able to access the parking facilities nearest the sites of antiquities and museums and gives us more flexibility during the day.

For longer journeys we use the larger 50 seater coaches that provide more leg room as well as storage for luggage etc.
All coaches and minibuses are air-conditioned and carry fire fighting equipment and first aid kits.

Overnight Deluxe Sleeper Train
To save time and travel in comfort, we recommend the deluxe overnight sleeper train for journeys between Cairo, Luxor and Aswan - This is now run by a private company called Abela Egypt. 

This train has modern air-conditioned sleeping-cars with 1- and 2-berth rooms, and a bar-lounge car.  The fare includes a basic airline-style tray-meal in the evening and breakfast.  Room service can serve drinks in your compartment at extra cost. 

It is usual for us to book an entire coach when travelling with school parties to ensure that staff and students are in the same area.



For further information or to discuss your requirements contact:

Edward J Kelly is an Author and Teacher who has travelled extensively within Egypt and the Middle East and has led a number of groups to this fascinating land. Edward's role is to liaise with all the parties from the early planning stages right through to your return from one of the most fabulous trips you will ever have.

Edward J Kelly - UK Consultant and Liaison

PO Box 151
Liverpool L17 0WS
tel/fax +44 (0)151 291 0778
mob +44 (0)7967 025 687

* * * * *In association with Max Travel - Offering Group tours to Egypt and School Trips to Egypt.  We can arrange exclusive tours of Egypt with your own Private Egyptologist.  ATOL Bonded School Trips to Egypt